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Document Management
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PRODUCT DESCRIPTION :
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Online File Management System is computer based system, for maintain Personal Registers
and Official files which can be opened, closed or reopened according to the requirement
in an Office. Or we can say a Software that Manage Files. The Online File Management
System can be used to keep files safe, secure and not be inadvertently deleted or
lost. The administrator can assign the authority of different files to the users
in different departments. And restrict some users to access the file.
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DOCUMENT MANAGEMENT SYSTEM FEATURES :
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 Enable support for other file formats, such as PDF and XPS.
Select multiple files.
View all hidden file types and file name extensions.
Naming files and attachments.
View or change the properties for an Office document.
Set or rename a default working folder.
Create a new folder.
Customize the list of recently used files
Different categories of files the abbreviations used are defined
Authorization give to the particular users to access file. Other with
not such rites cannot be able to access that file.
The administrator with the proper right can reopen or close a particular
file.
Files can be attached with document.
Pending file, comments by different users on the files and the status
of the file can be generated.
Report of all the opened, close and reopened file with the details.
Report of the duration in which a particular employee proceed that
file.
The file can be forwarded to next user for further procedure on the
file.
Charge of files can be given to some employee for a particular period
of time.
Reports of all the files can be seen at the same time.
Reports of some category. Different state, different department or different user can be generated.
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BENIFITE OF DMS:
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Immediate availability of information compared to manual tracking.
Stock of pending files.
Status of pending files.
Availability of reports on various dimensions (based on different parameters).
Easy retrieval of reports with minimum input data.
Quick delivery of detailed reports.
Decrease the paper work.
Provides flexibility and functionality you require to deliver information quickly and effectively.
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